Table of Contents

  1. Purpose
  2. General
  3. Responsibilities
  4. Procedure
  5. Flowchart
  6. References
  7. Attachments

1. Purpose

This procedure describes the identification and verification of validity of reference documents, which are applicable to a particular project, to ensure use of valid issues.

2. General

References are considered valid for the work when they are specified for the project and when (a copy of) the reference is identifiable (including issue code/date) to that specifying list.

The references may be subdivided into sections:

  1. International and local codes, standards, norms, rules and regulations.
  2. Legislation of the country where the project is executed.
  3. Inspection/insurance body design requirements.
  4. Licensor's design requirements.
  5. Client's procedures, specifications, standards, guides.
  6. Company's standard documents, quality system levels 1-5


The list(s) of references may also serve as input to requisitions that specify the codes to be used by the vendor/supplier/subcontractor (ref. 6.4).

Lists of legislative references and codes, standards, norms, rules and regulations are maintained by the Authority Coordinator, (ref. 6.5 and 6.6) and available from the Coordinator.

This procedure is to be used in conjunction with ref. 6.3 for the preparation of the Project Procedure and Execution Manual (PPE Manual) at project start.

3. Responsibilities

The Project Manager is responsible for identifying from the project requirements all references applicable to the project and distributing these to all project staff.

The Manager of Quality Assurance is responsible for providing the Project Manager with a list (or lists) of Company standard documents with their latest issue code, when so requested by the Project Manager.

The Librarian shall ensure that he is informed of revisions of the codes, standards, norms, rules and regulations (ref. 2.1/2.2/2.3) which require control and that this information is made known to the copy holders and the Authority Coordinator.

The Authority Coordinator shall ensure to maintain the lists mentioned in ref. 6.5 and 6.6 and ensure to review and comment upon the list of codes, standards, norms, rules and regulations as prepared for each PPE Manual.

The Project Staff is responsible for applying the identified/valid references to the work.

The Group Manager is responsible for establishing and maintaining a group file, indexes of both controlled and non-controlled references in their libraries.

4. Procedure

4.1 Codes, Standards, Norms, Rules and Regulations

Ref. 2., items 1, 2 and 3.

4.1.1 At project start, the Project Manager shall identify (list) from the contract requirements and in coordination with the Authority Coordinator and the relevant discipline engineers, which reference documents are appropriate to the project. The Authority Coordinator shall, in cooperation with the Librarian and the relevant discipline engineers check against the list of legislative references and the Company list of codes, standards, norms, rules and regulations, which references may be used. This project-specific list shall preferably be subdivided per engineering area (e.g. vessels and control systems).

4.1.2 The lists of legislative references and the Company list of codes, standards, norms, rules and regulations are described in ref. 6.1.

4.1.3 Attachment 1, contains lists of subjects for and sources of codes, standards, norms, rules and regulations. It shall be used as a minimum checklist to determine if all necessary areas of engineering and design have been covered.

4.1.4 The Authority Coordinator shall receive a copy of the first version of the project-specific list for his review and/or comments and advise the Project Manager accordingly. In case of doubt, he shall check the issue status of a reference with the librarian.

4.1.5 The Project Manager shall indicate if possible future updates of codes, standards, norms, rules and regulations need to be included on this list for contractual reasons; the Authority Coordinator shall advise the Project Manager in case updates are legally binding.

4.2 Client, Standard Documents/Licensor's Design Requirements

Ref. 2., items 3 and 4.

At project start, the Project Manager shall identify (list) from the contract requirements, the applicable client's standards/licensor's design requirements with their issue code/date.

4.3 Company Standard Documents

Ref. 2., item 5.

The Project Manager shall request from the Manager of Quality Assurance a list of all Company standard documents (levels 1-5 with their latest issue code/date.

The Project manager shall update that list, taking the contract requirements into consideration, so that it contains the Company standard documents which are appropriate to the project.

4.4 Maintenance of Project References

4.4.1 The Project Manager shall include (or refer to) the lists mentioned under 4.1.1, 4.2 and 4.3 in the appropriate sections of the Project Procedure and Execution Manual (PPE Manual, ref. 6.2) and distribute accordingly. The distribution of these lists shall be done early after contract award and need not depend on the PPE Manual, if this manual is not yet issued.

4.4.2 The Project Manager shall distribute one copy of the project-specific list of codes, standards, norms, rules and regulations (ref. 4.1.1.) to the Librarian and the Authority Coordinator; the latter can refer to the Project Procedure and Execution Manual, if he receives this within the project's standard distribution systems.

4.4.3 The Librarian shall ensure that he is informed of revisions of codes, standards, norms, rules and regulations which require control (for project execution see 4.1.1).

When a revision of a controlled codes, standards, norms, rules and regulations is made known to the Librarian, he shall advise the Project Managers using these controlled codes/norms of this mutation and the Department/Group Managers for maintaining the group file indexes of their libraries. Where applicable, computer programs affected by revised codes, standards or norms shall be updated (ref. 6.1 and 6.2).

4.4.4 The Project Manager shall decide if the project list of codes, standards, norms, rules and regulations needs to be updated with the revised codes etc., and take the appropriate action if the implementation of such revision would lead to a project change (ref. 6.7).

4.5 Use of References

The Lead Specialist Engineer/Designer shall ensure that engineers/ designers, who work for him/her on the project, are aware of and work to the specified lists of project references (see 4.4). This may be achieved by means of:

- Placing the PPE Manual in a location where it is easily accessible to all members of the group.

- Regular communication with the members of the group to advise them of the specific requirements.

- Distributing selected extracts from the PPE Manual to specific group members.

The project task force member who uses a reference document (see 2.0) shall check it's identification and issue code/date against the lists (see 4.4) to determine it's validity wherever he make use of it. If in doubt, he shall extend his check to the Company list of codes (ref. 6.5), standards, norms, rules and regulations. All references not valid for the work shall be removed/segregated from the working documents.

5. Flowchart

 

 

6. References

  Document Number Title Level
6.1 CM-MA-103 Procedure for Maintaining the Engineering
Department and Group References
2
6.2 CM-CA-002 Control of Computer Programs affected by
Updates of Codes/Norms/Standards
2
6.3

CM-PE-303

Project Procedure and Execution Manual 2
6.4 CM-PE-500 The Preparation and Handling of Requisitions 2
6.5 BN-W-UE101

Guidelines for Maintaining a System for
Controlling Codes, Standards, Norms, Rules and Regulations (CSNRR)

4
6.6 BN-W-UE102 Legislative References for Company 4
6.7 CM-PE-313 Control of Project Variations 2

 

7. Attachments

  1. Checklist for Applicable Codes, Standards, Norms, Rules and Regulations.

A. CHECKLIST PER SUBJECT

- Accident Prevention Policy
- Arbeidsinspectie (Regulations) (NL)
- Aviation Obstruction Marking and Lighting
- Air Pollution criteria
- Boilers/Fired Pressure Vessels
- Bouw- en Woningtoezicht
- Building By-laws
- Building/Design Loadings
- Calibration
- Certificate of Fitness Requirements
- Civil Design Criteria
- Classification of Electrical Areas
- Clean Water Criteria
- Coast Protection
- Cylinder Gases
- Computer/Data Processing Installation Protection (SA)
- Construction Regulations
- Dangerous Goods Regulations (including those for harbour areas)
- Diking Requirements
- Discharge of Water Requirements
- Drain Water Requirements
- Earthquake Design Requirements
- Electrical and Refinery Safety
- Electrical Supply/Wiring Regulations (Local Electricity Supplier)
- Emission Criteria (for Air, Water and Fuel)
- Environmental Impact Requirements
- Environmental Protection Agency (EPA) Requirements (USA)
- Explosives and Related Matters
- Fire Fighting and Fire Protection Requirements (including Piers and Wharfs)
- Fire Prevention Regulations (Local by Insurance Company)
- Fire/Safety Basic Criteria (Certificates)
- Flaring Requirements
- Gas Supply Requirements (Local Gas Supplier)
- Harbour (Area) Regulations (Port Authorities)
- Hazardous Materials (Handling, Storage, Transport and Disposal)
- Health and Safety at Work
- Health Criteria (International and Local)
- Industrial Loss Prevention
- International Maritime Dangerous Goods (IMDG) Regulations
- Labour Department Requirements
- Lifts and Cranes Regulations
- LPG Storage
- Mine Act/Mine Reglement (NL)
- NACE requirements for materials (National Association of Corrosion Engineers) (USA)
- Noise Standards
- Nuisance Act/Security and Safety Directives
- Occupational Exposure Criteria (MAC's)/Health Acts/Noise Criteria
- Outfall Lines
- Pipelines in Populated Areas
- Pipe Codes
- Protection Requirements against Sabotage
- Protection Against Ignitions Arising Out of Static, Lightning and Stray Currents
- Pressure Vessel Inspection Requirements
- Quality Assurance Requirements
- Refrigerated Gases Requirements
- Resource Conservation and Recovery
- Safety Aspect
- Security Lighting Systems (SA)
- Safety and Security Directives (SSD) (SA)
- Solid Waste Disposal
- Stack Height Requirements
- Storm Water Drainage
- Structural Design Criteria
- Surface Water Pollution Control
- Survey of Ground Levels
- Telecommunications Systems
- Town and Country Planning Acts
- Toxic Substances Control
- Traffic (Transportation) Laws and Regulations
- Unfired Fusion-Welded Pressure Vessels Design Code
- VISA Regulations (Veiligheld Installaties voor het Stoken van Aardgas) (NL)
- Water and Soil Conservation
- Water Supply (Local Supplier)
- Water Rights

B. CHECKLIST OF SOURCES

B-1 Codes, Norms and Regulation Collection

- Arbeidsinspectie Regulations (NL)
- Air Pollution Acts, Clean Air Acts, Bundesimmisionsschutzgesetz
- Boilers/Fired Pressure Vessels Code
- Building Permits
- Building Regulations
- Civil Aviation Regulations (International and Local)
- Coast Protection Codes/Acts
- Code of Practice for Cylinder Gases (UK)
- Code of Practice for Structural Design
- Dangerous Goods Regulations/Acts (including those for harbour areas)
- Directives of Government Agencies
- Electrical and Refinery Safety Code
- Electrical Supply/Wiring Regulations
- Environmental Protection Acts (many countries)
- Environmental Protection Agency (EPA) Requirements (USA)
- Explosives and Related Matters (Fees) Regulations 1983 (UK)
- Gas Suppliers Regulations [for (NL) e.g. Gas misc GIVEG, VISA]
- Harbour (Area) Regulations (Port Authorities)
- Hazardous Materials Transportation Act (USA)
- Health and Safety at Work Act 1974 (UK) and Related Regulations
- ISO Publications and Standards
- Insurance Company Regulations
- International Maritime Dangerous Goods Code (IMDG)
- Labour Codes
- Lifts and Cranes Regulations
- Mine Act/Mine Reglement (NL)
- National Development Acts
- National Institute of Health (NIH) Regulations (USA)
- National Fire Protection Association Code (USA)
- National and International Norms Collections [e.g. NNI (NL), DIN (FRG), IEC (International) and (European)]
- Notification of Installations Handling Hazardous Substances Regulations 1982 (NIHHS-UK)
- Nuisance Act/Security and Safety Directives
- Occupational Safety and Health Administration (OSHA) Regulations (USA)
- Piping Codes
- Provinciale Waterstaat Requirements (NL)
- Refining Safety Code
- Resource Conservation and Recovery Act (RCRA) (USA)
- Safety and Security Directives (SSD) SA
- Solid Waste Disposal Act (USA)
- Stoomwezen Code (NL)
- Town and Country Planning Acts
- Toxic Substances Control Act (TSCA) (USA)
- Traffic (Transportation) Code [e.g. (ADR)]
- Unfired Fusion-Welded Pressure Vessels Design Codes [e.g. ASME and CODAP)]
- Water and Soil Conservation Acts

B-2 Organizations Involved in Codes, Standards, Norms, Rules and Regulations

A. Authority Organizations

- Ministries [e.g. for (NL): Ministries of Social Affairs, Ministry of Environmental Hygiene]
- Government Agencies [e.g. for USA: EPA, and OSHA]
- Public Bodies [e.g. for (NL): Waterschappen]

B. Government Owned Organizations

- Companies owned by Governments [e.g. Dutch Railways, German "Bundesbahn", most Electricity Suppliers].

- Public Organizations [e.g. Harbour Management Organizations, Industrial Development Organizations, IJkwezen (NL)]

C. National Standards Institute

E.g. AFNOR, AISI, ANSI, API, ASME, ASNT, ASTM, AWS, BSI, DIN, NEC, NEN and NFPA.

Some of these organizations cooperate at international levels for the generation of internationally accessed norms and standards [e.g. IEC, CENELEC, ISO]

D. Professional Organizations and Other Private Institutions

E.g. IEEE, ISA, NACE, OCMA, VDE, and VISA.

E. Vendor's Organizations

E.g. AGA, AGMA, NEMA and TEMA.

F. Local Institutes/Organizations

E.g. IDVGW and SIA.