Table of Contents
1. General
This guide is to assist Company personnel in the evaluation of site safety plans, written for specific projects.
A safety plan is required from Company's own organization and from companies carrying out any and all activities on a Company/Client site.
Such activities may be contracted as a site "subcontract" or as part of a "supply and erect" order.
Where appropriate, the vendor's/subcontractor's safety plan may be incorporated in its project quality plan.
2. Contents
A safety plan should address as appropriate the following main subjects; (unless sufficiently covered in other referenced documents which should be referred to):
- purpose/scope of document
- contract site and general scope of work
- organization and responsibilities
- site regulations
- indoctrination and training
- site facilities
- site equipment and tools
- safety clothing and apparatus
- medical supplies
- accident/injury/procedures
- accident prevention
- emergency/catastrophe/procedures
- utilities
- dangerous products/hazardous zones
- safety meetings
- safety inspections/audits
- reporting and follow-up
- records
- permit requirements
- regulatory authorities
- safety procedures/references.
The extent to which each of those subjects needs to be addressed will be dependent on the site work and contractual circumstances, (e.g. Company's/Client's safety requirements). The following descriptions of contents for each subject are intended as a guide when evaluating a safety plan and in no way may be interpreted as a contractual requirement.
2.1 Purpose/Scope of Document
A description should exist which tells the reader the validity and purpose of the document in relation to time/place/people.
Also a commitment statement of contractors management should exist.
2.2 Contract Site and General Scope of Work
The site(s) need to be named with, preferably, the address(es), telephone numbers, etc. given. The scope of work to be undertaken, for which the safety plan is valid, should also be described in general terms e.g. piping fabrication and erection in the block "A" area only.
2.3 Organization and Responsibilities
A description should be given of the key elements of the contractors safety organization stating who, by name, is responsible for what. Addresses and telephone numbers of key personnel shall be given. For example, the following responsible individuals may be listed:
- Site Manager
- Manager of Safety
- Site Safety Manager
- Medical Officer
- First Aid Superintendent(s)
- Safety Inspector(s)
- Fire Officer(s)
- Lifting Superintendent
- Stores Manager
- Foremen
2.4 Site Regulations
A description or a reference to Company's site regulations should be given of the main site regulations. These regulations may include:
- working hours
- overtime authorization
- security requirements
- transportation limitations (type of fuel/maximum width/weight)
- traffic speed limits
- security/warning/safety signs and fencing
- regulations for safety clothing and apparatus
- clearances of moving/lifting/hot work
- description and use of utilities
- laydown areas
- meanings of warning signs/alarms/sirens and weights
- scrap and waste dumping
- house keeping
- cleaning arrangements.
2.5 Indoctrination and Training
A description and procedure should exist which covers the indoctrination of all workers and long term visitors in the safety requirements and procedures. Equally, the training of personnel for specific functions within the safety program and the frequency of toolbox meetings should be addressed.
2.6 Site Facilities
Descriptions should exist covering; as appropriate, the following facilities:
- accommodation/offices
- eating
- medical
- sanitary
- storage/depot/warehouse
2.7 Site Equipment and Tools
Descriptions should exist covering the controlled equipment to be used and the authorities responsible for checking that equipment prior to its being released for use and where the required copies of relevant certificates are kept on site for reference. Such equipment may include but not be limited to:
- lifting equipment:
- cranes/piling rigs
- trolley-hoists
- fork-lift trucks
- chain blocks and tackle
- jacks
- hydraulic/pneumatic cylinders
- hydraulic/pneumatic hoses and fittings
- shackles, slings and lifting cables - (earth)moving equipment
- mixers and agitations
- pneumatic tools and attachments
- electrical equipment (giving voltages and capacities)
- workshop layout including extractor set-up envisaged
2.8 Safety Clothing and Apparatus
Descriptions should incorporate, the general on site requirements for safety clothing and apparatus together with special specifics for high risk areas and circumstances envisaged. The subjects covered may include but not be limited to:
- hard hats
- boots/shoes
- eye protection
- ear protection
- masks
- breathing apparatus
- harnesses and safety lines
2.9 Medical Supplies
A description should be given covering the medical supplies made available by the vendor/subcontractor for its personnel. This description should include the quantities of the various items contained in each medical box and cabinet and the number and locations of those boxes and cabinets.
2.10 Accident/Injury Procedures
A description should exist and/or procedures referred to which describe the actions to be taken should an accident or injury occur. Such descriptions should include but not be limited to:
- first aid cover immediate treatment/action
- persons to be contacted
- reports and logs to be made
- actions to prevent/limit further injury/damage.
2.11 Accident Prevention
Descriptions should include procedures to describe the requirements and methods for preventing accidents. These may include but not be limited to:
- inspection/certification of equipment
- safe use of equipment (with authorization)
- prevention of unauthorized accesses
- prevention of build-ups of gases, water, materials likely to cause danger
- securing (temporary) high work facilities
- correct use of safety clothing and apparatus
- site clean lines
- restrictions of smoking and open flames
- controlled filling of vehicles with fuel
- control of electrical cables and pneumatic lines
- protection of underground services during heavy transport movements.
- approved lifting schemes and procedures
- approvals for hot work
- fire fighting equipment
- fire blankets
- excavation (procedure)
- enclosed entry (procedure)
- electrical switching (procedure)
- welding of materials which shed toxic fumes (procedure)
- x-ray (procedures)
2.12 Emergency/Catastrophe Procedures
A description should exist which states the actions that are required when situations arise that (may) endanger health, life, environment and/or facilities.
This description may cover such subjects as:
- emergency telephone number(s)
- course of action to be taken
- panic buttons
- alarms/sirens
- evacuation and assembly
- catastrophe containment
- reporting
2.13 Utilities
Descriptions should exist of the supplies permanently existing on site and of those temporarily installed by the subcontractor. These may include but not be limited to:
- air
- water
- electricity
- communications
- heating
- lighting
2.14 Dangerous Products/Hazardous Zones
A description should exist or be referred to, which defines specific areas on site including, the temporary works areas where risks to health, life and/or environment are increased. These may include but not be limited to:
- storage tanks (flammable materials)
- gas bottles
- radio active material (e.g. x-ray equipment)
- areas with high noise/vibration levels
- (potentially) toxic areas.
2.15 Safety Meetings
A description should exist that stipulates regular and/or special meetings to be held to maintain discipline, interfaces, motivation, reporting, trending etc. All such meetings should, as far as possible, be planned, organized and reported/recorded.
2.16 Safety Inspections/Audits
A description should exist stipulating the regularity of safety inspections (surveillances) and the methods of reporting. Equally the subject of formal safety audits should be addressed, (including an audit plan).
2.17 Reporting and Follow-Up
The methods for reporting safety activities and/or nonconformances should be clearly described including samples of the (standard) forms, to be used and the line of distribution of each document.
The timing, methods and responsibilities for resolutions to and follow-up of nonconformances should also be included.
2.18 Records
When required the methods and responsibilities for compiling, filing and finally handing over of all relevant safety records shall be described including a listing of the types of records involved.
2.19 Permit Requirements
A description should exist of the responsibilities and methods for acquiring any and all permits required to do the work.
Such permits may include but not be limited to:
- work permits (hot work)
- overtime
- extra work authorization
- heavy lifting
- transportation and docking
- transporting hazardous materials
- dumping
- excavation
- entry of enclosed areas
- see also 2.11.
2.20 Regulatory Authorization
A list should exist of all authorities together with addresses, telephone number, names of contact persons, etc. which (may) have influence on the work and/or the workers involved.
2.21 Safety Procedures and References
A list should exist of all safety procedures, guides, codes and other references that (may) have an influence on the work and/or the workers.
3. Evaluation Process
The evaluator should be thoroughly familiar with the scope of work for which the safety plan was prepared and should be aware of all site and project peculiarities (including Company’s site safety requirements) which may have influence on such a plan.
A possibility to update this plan for addition of scope not envisaged at time of evaluation, must be included.
While Company will normally retain the right to accept, reject or submit comments on a safety plan it must always be remembered that, unless otherwise contractually stipulated, Company accepts no responsibility for the Vendor's/Subcontractor's safety program in consequence, there can be no statement of absolute "approval" in relation to this evaluation process.